Creating Assessments in Another Language

Using Brilliant Assessments you can create assessments and obtain responses in any number of languages. This article covers everything you need, from initial setup through to creating each translated assessment.

Before You Begin

Before creating your first assessment in another language, you need to configure your site. These steps only need to be done once.

1. Enable Languages & Translations. Go to Site Settings > Feature Management and switch on Languages & Translations. 
   See how to enable this feature
2. Add your languages. Go to Site Settings > Languages and add each language you need. Include the country code for correct date formatting on reports. 
   Read more about Languages
3. Translate screen labels. Go to Site Settings > Translations and translate the buttons and labels on the response screen and (if used) the available assessments list screen. 
   Read more about Translation Labels

Method 1: Build Manually in the Assessment Builder

Use this method when you are building a new assessment from scratch or working with a smaller assessment. Follow these steps for each assessment you want to create in another language.

1. Copy an existing assessment

If you already have the assessment in your original language, copy it to retain the structure, scoring, and settings. Go to Assessments > Manage Assessments, find the assessment, and select Copy.

Read more about Managing Assessments

2. Update assessment settings

Open Assessment Settings > General on the copied assessment and update the following:

• Assessment Name - update to reflect the new language (e.g. "Leadership Assessment - French")
• Language - select the correct language from the dropdown and save
• External ID (if used) - give the assessment a unique ID. For example, append the language code (e.g. leadership-fr). The External ID cannot include spaces or special characters other than - or _

Read more about Assessment Settings

3. Translate assessment content

Open the Assessment Builder and translate each element:

• Section names - these appear as page headings in the response. Read more
• Subsection rating text - the text shown on the feedback report for each subsection rating. Subsection names are optional as they don't appear on the response screen. Read more
• Question text and instructions - translate the question wording and any instruction text. The Question Short Name is typically left in the original language. Read more
• Answer text and report text - translate the answer choices and any report text tied to each answer. The Answer Short Name is typically left in the original language. Read more

4. Translate the completion page

The page respondents see after completing the assessment is managed in Site Text. Select the language and translate the completion page text.

Read more about Site Text

5. Translate email templates

Go to Assessment Settings > Emails and translate the response-related email templates for the assessment.

Read more about Assessment Emails

6. Translate the feedback report

Translate your feedback report in Word, then upload the translated version to the assessment using the Assessment Reports form.

Read more about Assessment Feedback Reports

Method 2: Upload via Spreadsheet

Use this method when you have a larger assessment and want to translate the content in a spreadsheet rather than field by field in the Builder. This approach ensures the translated assessment has the exact same structure as the original, which allows you to combine assessments across languages for reporting and benchmarking.

1. Copy your assessment. Go to Assessments > Manage Assessments, find the original assessment, and select Copy.
2. Update assessment settings. On the copy, open Assessment Settings > General and update the Assessment Name, Language, and External ID (if used) - the same as Step 2 in Method 1.

3. Download the Assessment Structure report. Go to Reporting > Standard Reports and download the "Assessment Structure" report for the copied assessment. 
   Read more about the Report Manager

   Note: Make sure you download the Assessment Structure report for the copied assessment (the one you are translating), not the original. The upload uses the IDs in the spreadsheet to update the correct assessment.

4. Translate the content in the spreadsheet. Translate the question text, answer text, instructions, and report text columns.

   Important: Do not delete or change the three ID columns on the right-hand side of the spreadsheet. These are used to match the translated content back to the correct assessment elements.

   

5. Send the spreadsheet for upload. Email the completed spreadsheet to support@brilliantassessments.com along with your site information.
6. Update rating texts manually. Rating texts are not included in the spreadsheet upload. After the upload is complete, update them through the Assessment Builder or Assessment Settings.
7. Translate emails and feedback report. These are the same as Steps 5 and 6 in Method 1 above - translate the email templates and upload a translated feedback report.