Assessment Feedback Reports

Feedback report templates are uploaded using this function.   Usually, a feedback report is generated (based on the template and the response) and available to the respondent on the screen and via email as soon as they complete a response.  The system allows for unlimited report templates to be uploaded for a wide variety of scenarios though, and these are managed through this form. This includes separate reports destined for different parties, for example, an assessor or an assessment manager.  Reports can be generated and downloaded and/or emailed automatically, or on an "as required" basis. 

1. The Report name is only used internally to the system.
2. There are three Report Types
   • Completion - this report is produced when a response is completed.  This occurs when the Finish button is clicked on the last page (section) of the questions in a response, unless the assessment is an "Open Assessment" (defined in conjunction with the Assessor functionality) in which case a separate "Complete" button is used.   
   • Interium - this report is only produced when a response is for an "Open Assessment" (defined in conjunction with the Assessor functionality).  This report is available when the respondent and/or assessor have finished the response, but the responses is not marked as Completed. 
   • Training Certificate - if the assessment is a certification and the certification is passed this record holds the template for the certificate that will be produced.
3. Report Template Use this field to upload the Word Report Template for this assessment, used for the creation of the Feedback Report. Once a report template is uploaded there is also a link to download the latest version from the system. (Read more on Giving Feedback)
4. Show Report on Completion. This checkbox indicates whether this report should be available to the respondent once the response is completed or finished.  In this case, the system will display a screen at the end with a button to view the PDF Report.  Explanatory text for this screen can be added to the Website Text table.
5. The Button Label field only appears if you select to Show the Report on Completion checkbox.  It defaults to view your report but gives you the option to modify that text.
6. Email Report to Respondent. This checkbox indicates whether this report should be emailed to the respondent once the response is completed or finished.  The system will use an email template with the Email Type of "Completion" if the Report Type is "Completion" or an email template with the Email Type of "Interim Report" if the Report Type is "Interim" and attach the report. 
7. Email Report to Assessor. This checkbox indicates whether this report should be emailed to the assessor specified on the response once the response is completed or finished.  The system will use an email template as described for the respondent. 
8. Email Report to BCC. This checkbox indicates whether this report should be emailed to anyone specified as the BCC recipient on the response once the response is completed or finished.  This will often be somone administering the system.  The system will use an email template as described for the respondent. 
9. BCC Email - this field is used to specify the default recipient of the BCC email if one is to be sent.