Viewing and Downloading File Uploads from Respondents

When respondents submit files through upload questions, you may need to review or download those files across many responses. Currently, there is no bulk download feature, files must be accessed individually from each response. However, there are several workarounds to help you audit and manage uploaded files more efficiently.

1. Accessing Files from Individual Responses

To view or download a specific uploaded file, open the individual response from the Responses tab > View Response. Navigate to the question where the file was uploaded, and click the file name or image to download it.

2. Audit File Names Using Merge Strings

You can generate a report that lists the file names of all uploads for a specific question using the ResponseAnswer.AnswerFileName merge string. This lets you see who uploaded what without opening each response.

Merge String

Use the following format, replacing the section, sub-section, and question numbers to match your assessment:

• For document uploads: {ResponseAnswer.AnswerFileName[Sn SSn Qn]} returns the file name of the uploaded document.
• For image uploads: {ResponseAnswer.AnswerImage[Sn SSn Qn]} returns the uploaded image itself (useful for screenshots).

3. Display Questions and Answers List in Reports

If your assessment includes file and image uploads, you can use the QuestionList merge string to pull through all answers into a report.

QuestionList Merge String

• All sections: {QuestionList[SectionNo=All]}
• Specific section and sub-section: {QuestionList[SectionNo=3 SubSectionNo=1]}

This approach displays every question and answer for the specified sections, making it easy to visually review uploaded content in one place.

For full details on QuestionList parameters, see the Question Lists article.

4. Simplify Downloads with ZIP Files

If you anticipate needing to download many files per respondent, consider instructing respondents to combine all their files into a single ZIP file before uploading. This reduces the number of individual downloads required, you only need to download one file per respondent.