This article provides ready-to-use HTML email templates for Individual, Cohort (Group), and 360 Assessments in Brilliant Assessments. Copy and paste these templates directly into your email editor to get started quickly.
How to Use These Templates
The email templates below are provided as HTML code. To keep the formatting (bold text, line breaks, links, etc.), you must paste them into your email editor using the HTML source mode rather than the normal text editor. If you paste directly into the text editor, the formatting will not be retained.
Steps to Copy and Paste
- Click the Copy HTML button on the template you want to use.
- In the Brilliant Assessments email editor, switch to HTML source mode (see below).
- Paste the copied HTML code into the editor.
- Switch back to the visual editor to preview and make any further edits.
To learn more about email template settings, types, and merge strings, read Choosing the Right Email Templates.
Tip: These templates use dynamic merge fields that are automatically replaced with real data when the email is sent. The most common merge fields are:
- {FirstName} / {LastName} – Respondent's name
- {ResponseLink} – Respondent's unique assessment link
- {SubjectFirstName} – Name of the 360 subject being assessed
- {CompletionDate} – Assessment closing date
- {ContactFirstName} / {ContactLastName} – Cohort contact's name
- {Tenant.Name} – Your organization's name
On this page
1. Individual Assessment Email Templates
These templates are used for standard individual assessments where each respondent completes the assessment independently.
Welcome Email
Email Type: Welcome
Subject: Your Assessment is Ready - Get Started Now
Email Body:
<p>Hi {FirstName},<br /> <br />Welcome to your assessment!<br /> <br /><strong>Before You Begin:</strong><br />- The assessment takes approximately 5 minutes to complete<br />- You can pause and return anytime using the link below, your progress is saved automatically<br />- Once completed, the link will expire.</p>
<p> <br /><strong>Your Unique Access Link:</strong> {ResponseLink}<br /> <br />If you have any questions or need assistance, please don't hesitate to reach out.<br /> <br />Best regards<br />{Tenant.Name}</p>Auto-Reminder Email
Email Type: Auto Reminder
Subject: Finish Your Assessment
Email Body:
<p>Hi {FirstName} {LastName},<br /> <br />Please complete your assessment.<br /> <br />You can get back to where you left off with the link below.<br />{ResponseLink}<br /> <br />If something wasn't working for you, or you have any questions, get in touch!<br /> <br />{Tenant.Name} Team</p>Completion Email
Email Type: Completion
Subject: Your Assessment Report
Email Body:
<p>Hi {FirstName},<br /> <br />Thank you for completing your assessment! Your personalized report is attached to this email and now ready for review.<br /> <br />We hope you find your results valuable and insightful.<br /> <br />Best regards<br />{Tenant.Name}</p>2. Cohort (Group) Assessment Email Templates
These templates are used for group assessments where participants are organized into a cohort. This includes emails sent to the cohort contact/organizer as well as individual respondents within the group.
Welcome Cohort Email
This email is sent to the cohort contact or organizer, inviting them to set up and invite their team.
Email Type: Welcome Cohort
Subject: Your Group Assessment Is Ready - Invite Your Respondents!
Email Body:
<p>Dear {ContactFirstName},<br /> <br />Thank you for purchasing the Group Assessment.<br /> <br />Please follow this link to invite your team members to take this assessment: {CohortLink}<br /> <br />Kind regards,<br />{Tenant.Name}</p>Welcome Email (Respondent)
This email is sent to each individual respondent when they are invited to take part in the group assessment.
Email Type: Welcome
Subject: You Are Invited to a Group Assessment
Email Body:
<p>Hi {FirstName},<br /> <br />We would like to invite you to take part in this Group Assessment. This assessment and resulting report is confidential and you are the only person receiving your individual feedback report.</p>
<p>After responding to the questions in the assessment, you will receive a personalised report giving you a rating for each section and recommendations for actions based on your responses.</p>
<p><strong><span style="text-decoration: underline;">Hints and tips:</span></strong></p>
<ul>
<li>It will only take around 20 minutes to complete.</li>
<li>If you need to stop for any reason, it is very easy to return to the assessment using the link provided below.</li>
<li>Once the assessment is complete, the link will no longer work.</li>
</ul>
<p><strong>Your Unique Access Link:</strong> {ResponseLink}<br /> <br />Kind regards,<br />{Tenant.Name}</p>Auto-Reminder Email
Email Type: Auto Reminder
Subject: Finish Your Group Assessment
Email Body:
<p>Hi {FirstName} {LastName},<br /> <br />Please complete your assessment.<br /> <br />You can get back to where you left off with the link below.<br />{ResponseLink}<br /> <br />If something wasn't working for you, or you have any questions, get in touch!<br /> <br />{Tenant.Name} Team</p>Completion Email
Email Type: Completion
Subject: Your Assessment Report
Email Body:
<p>Hi {FirstName},<br /> <br />Thank you for completing your assessment! Your personalized report is attached to this email and now ready for review.<br /> <br />We hope you find your results valuable and insightful.<br /> <br />Best regards<br />{Tenant.Name}</p>Cohort Feedback Email
This email is sent to the cohort contact with the group report attached once the completion date has passed and the minimum required responses have been collected.
Email Type: Cohort Feedback
Subject: Your Group Report is Ready
Email Body:
<p>Dear {ContactFirstName},<br /> <br />Your group personalized report is attached to this email and now ready for review.<br /> <br />We hope you find your results valuable and insightful.<br /> <br />Best regards<br />{Tenant.Name}</p>3. 360 Assessment Email Templates
These templates are used for 360 feedback assessments where multiple roles (self and others) assess a subject. Different email templates are needed for the person being assessed (Self role) and the other respondents providing feedback.
Note: To send different emails to different roles, you must first set up Customer Types in your Site Settings (e.g., "Yourself" for the 360 subject, "Others" for respondents) and assign them to your cohort roles. See Choosing the Right Email Templates for details.
Welcome Email (Self Role)
This email is sent to the person being assessed (the 360 subject).
Email Type: Welcome
Customer Type: Yourself (or your Self role customer type)
Subject: Your Assessment is Ready - Get Started Now
Email Body:
<p>Hi {FirstName},<br /> <br />Welcome to your 360 feedback assessment!<br /> <br /><strong>Before You Begin:</strong><br />- The assessment takes approximately 5 minutes to complete<br />- You can pause and return anytime using the link below, your progress is saved automatically<br />- Once completed, the link will expire.</p>
<p> <br /><strong>Your Unique Access Link:</strong> {ResponseLink}<br /> <br />If you have any questions or need assistance, please don't hesitate to reach out.<br /> <br />Best regards<br />{Tenant.Name}</p>Welcome Email (Other Roles)
This email is sent to respondents providing feedback on the 360 subject.
Email Type: Welcome
Customer Type: Others (or your Other Respondents customer type)
Subject: Please Complete a 360 Assessment for {SubjectFirstName}
Email Body:
<p>Hi {FirstName} {LastName},<br /> <br />We would like your input to a 360 Assessment for {SubjectFirstName}. The last date to complete this assessment is {CompletionDate}.<br /> <br />Please use the link below to start your 360 assessment.<br />{ResponseLink}<br /> <br />Best regards<br />{Tenant.Name}</p>Auto-Reminder Email
Email Type: Auto Reminder
Subject: Complete the 360 for {SubjectFirstName}
Email Body:
<p>Hi {FirstName} {LastName},<br /> <br />Please complete the 360 for {SubjectFirstName}.<br /> <br />You can get back to where you left off with the link below.<br />{ResponseLink}<br /> <br />If something wasn't working for you, or you have any questions, get in touch!<br /> <br />{Tenant.Name} Team</p>Cohort Feedback Email
This email is sent to the 360 subject with their feedback report attached once all responses have been collected.
Email Type: Cohort Feedback
Subject: Your 360 Assessment Report
Email Body:
<p>Hi {SubjectFirstName},<br /> <br />Thank you for completing your assessment! Your personalized report is attached to this email and now ready for review.<br /> <br />We hope you find your results valuable and insightful.<br /> <br />Best regards<br />{Tenant.Name}</p>
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